With the ongoing covid-19 pandemic, we are getting to hear one word frequently and that is “Social Distancing“. There is an easy solution for businesses to adhere to this terminology and that is by letting the workforce do “remote working”. Even before the current pandemic, the same ideology was getting its sheer prominence. The IT industry especially, had already shifted towards it, as it makes companies get portrayed as flexible and an employee driven company. Coming back to the current situation, the entire 100 % of the workforce is working from home. Employees are getting their bit of freedom of working at any given point of the day, physical meetings have become virtual meetings and there is a sense of some extra comfort when it comes to work timings.
Every situation has two sides; positive as well as negative. Working from home can have adverse effects along with it being divine.
There will be times when the lone administrator will be biting his/her nails over the security lapses which can create a daunting situation for the organisation since it is the only place where trade and business secrets are safeguarded. This should not stop anyone from not working remotely and a few measures or preparations can be done by the organisations in safeguarding the entire process.
- Data Sharing.
Data sharing with other employees is the basic activity which goes on around the world. A set protocol from the top management can prevent a minuscule lapse in following the set protocols and can prevent a huge security threat. Once there are guidelines are apprised to each and everyone, the operations go on smoothly unless and until there are some external forces involved.
- Data Authorization.
Data which is now being accessed by the employees conveniently through their own personal devices can be a cause of concern for organisations. This is the reason why there are official systems of the organisations in the first place. The employees must take extreme care and should bear in mind that any official work has to be done through a remote connection software or the organisation approved medium only.
- Device Monitoring.
Since the employees will be using their personal systems to do official work, the level of device monitoring can keep the IT admins awake at nights. This can be easily achieved through installation of certain device monitoring solutions which can give some level of monitoring of the personal devices of the employees so that the confidential trade secrets and information’s are kept in check.
- Cracked Version Software’s.
The biggest treat for any organisation would be the employees using an illegally downloaded version of a software, which can contain malicious content and other malware’s which can easily attain the access files of the guest system. Organisations have a list of software’s which are internally audited by the respective IT teams and then deemed safe and usable. The whole idea of a paid software lies in its security and its ability to function in the set manner without hampering any sort of data hindrance. Cut short, employees at all cost should avoid using illegal and unapproved software’s as it can possess a security lapse on the organisation’s part.
Reliability and Assurance
Inspite of repeated warnings, memos and actions, there are options available for employees to use an alternative software which can assist them in achieving greater competency in their work. For every one banned software, there are other 10 replant software’s to replace them. This can only be stopped if one has self control and can adhere to instructions to the letter.
- Data Sharing.
With all the reasons mentioned above, there are still ways to prevent misuse of data and other cyber threats if a proper mechanism is followed and a strict protocol is adhered too. This will only be the way the employee is also secured as he is if he would be been working in the office space.
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