In light of the recent pandemic, more heed is being paid to how remote access can be rendered to employees. The work-from-home era calls for the need for remote access that is not only easy to establish but also secure to maintain the integrity of the data. Cybersecurity threats are rampant with increased exposure to important data and resources. Remote access for employees is the major factor in smooth and efficient work to continue for organizations.
Listed below are seven best practices that can be adopted for securing remote access for employees:
1. User Authentication
One of the best ways to ensure secure remote access is the use of user authentication. Most companies employ access control to their resources. The security risk is a substantial concern when these servers are being accessed remotely. Access specifying can seem to be a little cumbersome initially, but it helps to avert major security risks. User authentication ensures that access to necessary data is only given to specific users that require it.
2. Telework Policy
Given that offices might require using remote access for an extended period of time, a telework policy can be created to set some rules that will govern the remote working system. This can go a long way in helping to manage threats to the company’s data and resources. The policy can spell out the rules of use of personal devices for working from home, along with particular software that needs to be installed to do the same. It can also highlight protocol for any suspected threats and thus facilitate easy communication with the IT team to bounce off any security threats.
3. Use Encryption
Encrypting sensitive information can be a prompt way of ensuring security in a remote framework. This takes care of all security hazards that could arise either from lost devices or other breaches over the internet. The data is encrypted from the host device and can only be interpreted. The process assures a safe exchange of data between the company devices and the remote devices that the employees use. The encryption process can also be applied in collaboration with other secure channels.
4. Employ Designated Remote Work Devices
Another simple practice for maintaining security in the workspace is designated specific devices for work. Various companies can afford to set aside a budget to provide the employees with specific devices and computer systems for remote work. When this is done, employees will no longer have to use their personal devices where a compromise of security might occur. These devices can be efficiently managed by the IT team to be updated and monitored regularly.
5. Use a VPN
A VPN can be set up for accessing resources remotely while also using encrypted connections. Setting up a VPN for remote work combines some merits that can ensure multiple instances of security checks. It is a practice that doesn’t require a heavy investment and can be easily employed by all kinds of businesses. All remote connections will be passed through the VPN network, ensuring robust security of resources in word-from-home setup. Any cyber attacks and other threats can also be detected by using a VPN.
6. Collaborate with partners
Your company can benefit greatly by collaborating with partners and vendors who can assist in facilitating the remote access system. This includes vendors who would provide devices and other hardware for remote work as well as the partners who are responsible for maintaining the file servers that are required to be access specified. Try to choose parties that are adept with automated security and can overcome challenges that the system might encounter.
7. Manage the security of sensitive data
Finally, despite any security systems that you might or might not use, it is an excellent practice to manage all sensitive data securely. This provides layered security to the more important data while being accessed through remote locations. Prompt access specified encryption process could be adapted to initiate this. You can also ensure that no sensitive information is downloaded through any of the remote devices, thus, ensuring that only momentary access is provided to only the appropriate accounts.
These are some practices that your organization can employ to facilitate easy, secure, and reliable remotes access to its employees. Building on more secure remote access systems can be a good strategy since the state of working from home might continue on and off in the near future. Even when offices can be accessed; employees can benefit greatly with the option of being able to update some work from remote locations. Enforce these practices to your virtual workspaces and create a prompt and reliable working environment!